Principles The thesis advisor is primarily responsible for regularly monitoring the progress of the doctoral student. However, monitoring thesis progress is also an essential mission of the doctoral school (ED). The ED, in remaining relatively light in its expectations, aims to reduce the risk of leaving without a degree or studying for an excessive length of time. Our approach gives each student the opportunity to take stock of their training program, their scientific progress, and their professional development. Each board member is responsible for monitoring the students registered in his/her respective institution.
Modalities Specifically, the monitoring procedure is organized as follows (the actual schedule may vary slightly from one institution to another): During the first six months of his thesis, each doctoral student chooses a mentor (internally in the laboratory, but not part of the host team) validated by the laboratory director and the ED. The mentor is not intended to substitute for the advisor and is not necessarily an expert in the chosen field of research. The thesis advisor and co-advisor, if any, and the mentor are collectively responsible for monitoring the thesis progress. The student is encouraged to make regular contact with his mentor and share any potential difficulties associated with the progress or the supervision of his thesis. At the end of first year or beginning of the 2nd year : The student completes and submits to the ED a questionnaire on his integration into the laboratory, his research, and training activities already completed and planned. A meeting on the progress of the thesis is held with the advisors and the mentor. At the end of this meeting, the thesis advisor shall transmit to the ED a short report. The students meets with the director/assistant director of the ED. At the end of 2nd year or at the beginning of the 3rd year : The student completes and submits to the ED a new questionnaire, with a component on scientific production and another on professional development. A meeting on the progress of the thesis and student is held with the advisors and the mentor. Following this meeting, the advisor shall transmit to the ED a short report. Finally the student may meet with the Director/Assistant Director of the ED. In the middle of the third year the student establishes with his advisors and transmits to the ED a provisional schedule estimating the timing of the thesis completion, drafting, and defense.
In case of difficulties... A monitoring committee consisting of the thesis advisor and co-advisor, if any, of the mentor, and of a representative of the ED and/or an expert in the field outside the laboratory will be set up for any thesis: having specific problems, regardless of the nature, whose provisional schedule is not met and/or does not allow a defense before the end of December (or 40 months if starting the program late) extending, exceptionally, to all or part of a fourth year. The committee will meet with the PhD student and make a progress report every 4-6 months.