General Principles

The defense procedure is handled in parallel by:

We strongly recommend that you follow the procedure described on this page.
The main steps are the following  (the number of days for a typical retro-planning are given in brackets):

  1. Writing the thesis (D-150±50 )
  2. Request for authorization, approval of the committee by the ED (D-70)
  3. Sending the thesis to referees ("rapporteurs")(D-50). The reports must be send to ED at least 3 weeks before defense.
  4. Submission to the BAD of the defense folder and authorization for defense (D-21)


Note : In this page, the "director of the ED" means the Deputy-Director in charge of monitoring UPMC students.


1 - Writing the thesis

The dissertation is required legally to be written in French (Education Code), except in cases of international joint supervision if the agreement specifies another language. The director of the ED may grant, upon a duly reasoned request, a waiver for writing in English (CS 4 March 2013). This waiver is automatically accorded to non-French native speakers.


On the technical side, the use of LaTeX (and more specifically pdfLaTeX) is strongly recommended, because of its ease in separating content and form, and dealing with many cross-references, figures, and, especially, equations. A LaTeX thesis template is proposed with specific packages aiming to make easier several tasks (including the front and back covers consistent with imposed standards) especially in view of the electronic submission of the thesis. This template is available for download here.

If you prefer to use a WYSIWIG word processor (*-office), it will be best to use the style sheets proposed on the IFD website.

In any cases, it will be beneficial to read the slides about electronic thesis" offered by the library and the DFC

For the LaTeX case, to be supposed that you already know the language, it is recommanded to attend the A-Biblio4 workshop organized by EDPIF in the frame of the DFC, or at least read the corresponding slides and the more detailled handout.


2 - Request for authorization and committee proposal

It is important to anticipate the formation of the committee and especially the choice of reporters, on the one hand to be sure that they will be accepted by the ED , and also to retain a defense date sufficiently well in advance


The choice of committee members, including reporters, must comply with many rules to ensure, in the interests of the doctoral student, a maximum of impartiality and objectivity in the evaluation of the thesis:

These rules are summarized in this document.


The procedure is as follows:

  1. First establish, with your thesis advisor, a proposal of reporters and committee members.
  2. Enter the composition of the proposed committee in your ED personal page. Give also the provisional defense date, title and a short abstract of your PhD work and update information about your training  and your publications during PhD period. Once these fields filled out, click on the button "Soumettre" to submit the proposal to the director oft he ED. Both you and your advisor will receive an email as acknowledgment of receipt.
  3. If necessary, after exchange with the ED's director, change information concerning your jury in accordance with the decision of the ED.
  4. After the principle approval for the committee by  the ED, you will receive by e-mail the pre-filled DAPST . This document must be signed by you and your supervisor before send it  by email to the Director of the ED .


3 - Sending the thesis to the referees


4 - Defense file